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Terms & Conditions

Use of this website and Flintlock Covers’ services is provided on the following basis.

 

PAYMENT

Client agrees to pay a non-refundable deposit to begin the design process and the remaining balance upon completion. Final files will be delivered only after full payment has cleared. If the client fails to pay the final balance within 8 weeks of receiving the final product, or fails to provide necessary content/communication within 12 weeks, Flintlock Covers reserves the right to terminate the contract, retain any deposits paid, and reclaim ownership of the work unless otherwise agreed in writing.

 

CANCELLATION

Once design work has commenced, any client-initiated cancellation results in the forfeiture of the deposit. Deposits are non-refundable except at Flintlock Covers’ discretion. If a refund is granted, transaction fees will be deducted. Upon cancellation, the client waives all rights to any proofs, mock-ups, or preliminary materials, and agrees to destroy any such materials received.

 

CONTENT

Flintlock Covers reserves the right to decline or terminate projects containing content that is offensive, illegal, or otherwise inconsistent with our house style and genre expectations. If content is refused after work has begun, standard cancellation terms will apply.

 

REVISION PROCESS

Cover Design: Once the initial design is agreed upon, the client may request up to three revisions of text style and placement. Where Flintlock Covers offers unlimited revisions, this is on a reasonable basis for progressing a design, not for unlimited concepts. Once the client has approved an aspect of the design, reversing direction or making substantial changes will incur additional charges at our hourly rate.

Typesetting: Flintlock Covers will provide digital print proof versions for approval by the client, allowing reasonable formatting changes. Correction of errors present in the submitted manuscript, which carry over to the typeset document, will incur additional charges.

 

IP, OWNERSHIP & LICENSING

Upon full payment, Flintlock Covers grants the client an exclusive license, unless specified otherwise in writing, to use the final design solely in the purchased format. Separated artwork and/or layered source files may be provided under an additional licensing agreement at Flintlock Covers’ discretion.

Stock images and other base sources may contain machine-generated elements. Unless otherwise stated, copyright shall remain with the original artist, and third-party image licenses shall be valid for up to 500,000 copies (digital or print).

 

INDEMNITY

The client warrants that all materials (including images, text, and fonts) provided to Flintlock Covers for use in the design are legally owned or properly licensed. The client agrees to indemnify and hold Flintlock Covers harmless against any claims arising from copyright or trademark infringement. Flintlock Covers warrants that any materials provided by us (excluding client-provided content) are used under proper licensing.

 

FAIR USAGE

The client agrees that Flintlock Covers may use their design as part of a portfolio or for other reasonable promotional concerns. The client also agrees to place an acknowledgement to ‘Flintlock Covers’ in the front matter where applicable.

 

PROOFS AND FINAL PRODUCT

Proofs are provided in digital Print format. eBook design is generated automatically from the print format, and formatting will differ. The client is responsible for thoroughly reviewing all proofs and final files for errors. Flintlock Covers is not liable for financial or legal losses due to errors found after final approval. Changes requested after final file delivery will be separately chargeable.

Unless otherwise stated, covers are provided for one format/retailer only in the standard paperback format. Additional formats for other retailers, hardbacks, or dust jackets are available for purchase separately.

 

GOVERNING LAW & DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of a mutually agreed jurisdiction. If the parties cannot agree on a jurisdiction, the default governing law shall be England and Wales, without regard to its conflict of law principles.

 

AGREEMENT AND SEVERABILITY

This contract constitutes the entire agreement between the parties. No additional terms, except those explicitly agreed upon in writing, shall apply. If any provision of this agreement is found to be invalid, the remaining provisions shall remain in full effect. Any disputes shall first be attempted to be resolved via mediation before resorting to legal action under the agreed jurisdiction.

 

Last Updated: 10.5.24

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