Terms & Conditions

Use of this website and Flintlock Covers’ services is provided on the following basis.

PAYMENT

Client agrees to pay a non-refundable deposit to begin the design process and the remaining balance upon completion. Final files will be delivered only after full payment has cleared. If the client fails to pay the final balance within 8 weeks of receiving the final product, or fails to provide necessary content/communication within 12 weeks, Flintlock Covers reserves the right to terminate the contract, retain any deposits paid, and reclaim ownership of the work unless otherwise agreed in writing.

CANCELLATION

Once design work has commenced, any client-initiated cancellation results in the forfeiture of the deposit. Deposits are non-refundable except at Flintlock Covers’ discretion. If a refund is granted, transaction fees will be deducted. Upon cancellation, the client waives all rights to any proofs, mock-ups, or preliminary materials, and agrees to destroy any such materials received.

CONTENT

Flintlock Covers reserves the right to decline or terminate projects containing content that is offensive, illegal, or otherwise inconsistent with our house style and genre expectations. If content is refused after work has begun, standard cancellation terms will apply.

REVISION PROCESS

Cover Design: Once the initial design is agreed upon, the client may request up to three revisions of text style and placement. Where Flintlock Covers offers unlimited revisions, this is on a reasonable basis for progressing a design, not for unlimited concepts. Once the client has approved an aspect of the design, reversing direction or making substantial changes will incur additional charges at our hourly rate.

Typesetting: Flintlock Covers will provide digital print proof versions for approval by the client, allowing reasonable formatting changes. Correction of errors present in the submitted manuscript, which carry over to the typeset document, will incur additional charges.

IP, OWNERSHIP & LICENSING

Upon full payment, Flintlock Covers grants the client an exclusive license, unless specified otherwise in writing, to use the final design solely in the purchased format. Separated artwork and/or layered source files may be provided under an additional licensing agreement at Flintlock Covers’ discretion.

Stock images and other base sources may contain machine-generated elements. Unless otherwise stated, copyright shall remain with the original artist, and third-party image licenses shall be valid for up to 500,000 copies (digital or print).

INDEMNITY

The client warrants that all materials (including images, text, and fonts) provided to Flintlock Covers for use in the design are legally owned or properly licensed. The client agrees to indemnify and hold Flintlock Covers harmless against any claims arising from copyright or trademark infringement. Flintlock Covers warrants that any materials provided by us (excluding client-provided content) are used under proper licensing.

FAIR USAGE

The client agrees that Flintlock Covers may use their design as part of a portfolio or for other reasonable promotional concerns. The client also agrees to place an acknowledgement to ‘Flintlock Covers’ in the front matter where applicable.

PROOFS AND FINAL PRODUCT

Proofs are provided in digital Print format. eBook design is generated automatically from the print format, and formatting will differ. The client is responsible for thoroughly reviewing all proofs and final files for errors. Flintlock Covers is not liable for financial or legal losses due to errors found after final approval. Changes requested after final file delivery will be separately chargeable.

Unless otherwise stated, covers are provided for one format/retailer only in the standard paperback format. Additional formats for other retailers, hardbacks, or dust jackets are available for purchase separately.

GOVERNING LAW & DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of a mutually agreed jurisdiction. If the parties cannot agree on a jurisdiction, the default governing law shall be England and Wales, without regard to its conflict of law principles.

AGREEMENT AND SEVERABILITY

This contract constitutes the entire agreement between the parties. No additional terms, except those explicitly agreed upon in writing, shall apply. If any provision of this agreement is found to be invalid, the remaining provisions shall remain in full effect. Any disputes shall first be attempted to be resolved via mediation before resorting to legal action under the agreed jurisdiction.

Last Updated: 10.5.24

Shaun’s designs are excellent. We gave him the ideas for our four book series, A One Way Ticket, and he came up with exactly what we were looking for. His covers summed up each book perfectly. Very pleased with the outcome, a prompt, efficient service and we would definitely recommend him.

Carole McEntee-Taylor

Shaun was a delight to work with. I entrusted the formatting of my book, in the Italian language, to him and he did a superb job. After the first draft that he sent me I made several requests related to my personal format preferences, and he quickly obliged without hesitation. My book contained many illustrations, and he improved upon them in various ways. I unreservedly endorse him as someone who is highly skilled and a pleasure with whom to work.

Dan Possumato

Talented and professional: a joy to work with. Highly recommended.

Endless Sky Books

First time working with Shaun and I was very impressed with the results. Very quick and efficient, and especially creative when it came to ideas for the book cover. I will definitely work with him again.

Philip Boyle

Shaun’s work is inspired, and he has no shortage of ideas. His responses to my queries were always prompt, despite the fact I live and work on the other side of the planet. The book cover he produced was excellent and followed my brief exactly. A true professional.

Martin Ladd

I approached Flintlock to reboot my Gaslamp Fantasy Mystery series during Lockdown in 2021. Shaun’s patience and professionalism in dealing with my three books was commendable. The formatting is outstanding. I would absolutely recommend Flintlock Covers to any author who requires the services of a highly professional formatter and designer.

Rhen Garland

I wasn’t able to come up with the new look I wanted, or find someone who could come up with it – until I found Shaun at Flintlock Covers. His designs gave me exactly what I wanted. They are vibrant and moody and basically perfect. Shaun’s work was quick and professional. Highly recommend.

Susan Fanetti